Template for Mobile Device and Teleworking Policy

by Swapnil Wale

Companies must have a policy that is clear and concise, given the potential benefits of mobile devices. This blog will cover the critical components of a mobile device and teleworking policies. In today's workplace, mobile devices and teleworking are becoming more common. To ensure that employees can work efficiently and effectively, we have implemented the following procedures.

What Mobile Devices and Teleworking Policy are Reshaping Our Future?

Our working style is changing. The technology has made it easier for people to work from home. As a result, traditional offices are becoming less common. This blog will explore how mobile technology and teleworking change people's work and what this means for the future office. Work is done in more than just the traditional office. More and more people work remotely with mobile devices and teleworking.

This change has implications for the way we work and how the office will look in the future. We'll look at how teleworking and mobile devices are changing the workplace.

Mobile Devices Make Us More Productive - It's a fact that mobile devices make us more productive. We can access our work emails, calendars, and files anywhere with a smartphone or a tablet. Apps can help us be more productive on the move.

  1. The Future of Work- The move to mobile devices and remote working is likely to have a profound impact on many jobs. The need for office space will decrease as more people work remotely. This could lead to co-working spaces and alternative work environments to increase.
  2. The Traditional Office is Less Common- as more people are working remotely. JLL conducted a recent study that found the number of downtown office workers has decreased by 17% in comparison to 2010.
  3. The Implications for Future of Work- The move to mobile devices and remote working is likely to have a profound impact on the future of the workplace. The need for traditional office spaces will decrease as more people work remotely. This could lead to co-working spaces and alternative work environments to increase.
Template for Mobile Device and Teleworking Policy

    Example Clauses that Should be Included in a Mobile Device Policy

    1. Employees may use their mobile devices to conduct business, such as email, phone calls, and text messages. All work-related communications must adhere to the same professional standards as those conducted on company-issued devices.

    2. Employees are not allowed to use mobile devices in any way that is illegal or prohibitive while using resources or time provided by the company. Downloading unlicensed software, visiting unauthorized websites, or engaging in other activities that may compromise the security or network of the company is prohibited.

    3. Employees must protect confidential company information while using their mobile devices at work. This means storing all work-related documents securely and securing access to devices with passwords.

    Teleworking Policy Clause Examples

    • Teleworking is permitted for employees on a need-to basis, provided they have received prior approval from their supervisor. Teleworking arrangements should not adversely affect employees' ability to perform their job duties or performance.
    • Employees must ensure that company information is kept confidential when teleworking. They should also take measures to prevent unauthorized access and theft. It is essential to password-protect all devices and only use websites and apps that are approved.
    • Work Schedules- Employees must adhere to the approved schedule. Employees who need to change their plans must get approval from their supervisor.
    • The supervisor must approve any activities that employees do outside of their regular working hours. It includes checking emails, phone calls, and texts.
      • The employee must adhere to the schedule of breaks and lunches. Employees may only use their intervals for work purposes with the supervisor's permission.
    Template for Mobile Device and Teleworking Policy

    What Should be Included in Your Mobile Device and Teleworking Policy?

    Your mobile device policy should address specific issues and the general guidelines.

    1. Security: Your company policy should require that employees use a PIN or password to unlock their devices and encrypt any work-related data. Employees must also be forbidden from installing any unapproved apps on their devices.

    2. Productivity: Your policy must specify what employees can do with their mobile devices and what they cannot. You can limit the time employees spend checking their emails or making personal calls during work hours.

    3. Data Usage: Your policies should outline how employees may use data related to their work on mobile devices. You may want to prohibit the download of work-related documents onto personal devices and prevent employees from using work-related accounts.

    4. User Responsibility: The first step to ensuring that users are responsible is clearly defining what systems they can access on their mobile devices and their permissions. An employee, for example, may have access to email but not the company intranet. An employee might be able only to view data but not delete or edit it.

    5. Privacy: Your policy must address the privacy concerns of employees by describing how your company will collect and use employee data. You may want to prohibit the collection of sensitive data, such as health information, or require consent from employees before collecting certain types of data.

    6. Personal Information: Your company policy should outline how you plan to handle requests from employees to access their data stored on the servers of your company. You may want to let employees view their data without allowing them to edit it.