ISO 27001:2022 Information Transfer Policy Template Download

by Rahulprasad Hurkadli

ISO 27001, an internationally recognized standard, provides a framework to establish, implement, maintain, and continually improve an Information Security Management System. Information Transfer Policy is an essential part of ISMS. It focuses on the secure transfer of sensitive information both within and outside your organization.Information Transfer Policy ISO 27001 is intended to minimize the risk of unauthorised access, interceptions, or data breaches while in transit. Information can be transferred by a variety of means including emails, file transfers and physical documents. Cloud services, third-party communication, and cloud services are also options.

Evaluation and Monitoring of Policy Effectiveness

ISO 27001 is critical in ensuring that security measures are working as intended, and provide the desired level protection.How to monitor and evaluate policies effectively within the ISO 27001 context:

  • Controls of Classification of Information Transfers: Assess the controls that are in place to classify and protect information during transfers. Verify that encryption, authentication and authorization mechanisms are effective in preventing unauthorized data access during transmission.
  • Relationships with External Parties: Monitor interactions with external parties continuously to ensure that security and data sharing agreements are adhered to. It is important to assess the security measures taken by external entities in order to protect information shared.
  • Monitoring and Auditing: Perform routine monitoring and audits in order to assess the effectiveness of policy execution. Review audit results regularly to identify trends, anomalies and areas for improvement.
  • Training and Awareness: Assess the knowledge and behavior of employees to monitor the effectiveness of awareness campaigns and training programs. Assess if the employees are applying their new knowledge to their daily tasks.
  • Subcontracting and Assignment: Review the assignments and responsibilities for internal staff as well as third-party contractors on a regular basis. Make sure that the roles are clearly defined and in compliance with security requirements.
  • Liability and Rights of Third Parties: Assess agreements with third-parties regularly to ensure that the liability, rights and responsibilities are accurate, and in line with security objectives. Review any changes to the legal or regulatory environment.

Standardizing Information Transfer Is Important

The standardization of information transfer in ISO 27001 has a direct impact on an organization's overall information security as well as its business operations.

  • Consistent security measures: Standardizing data transfer ensures a consistent set is security measures are applied to all data exchanges regardless of communication channels or parties. This reduces the risks of security vulnerabilities and discrepancies, leading to more robust and reliable security.
  • Protecting Sensitive Information: Standardized protocols for information transfer and encryption techniques protect sensitive data against unauthorized access, interceptions, or data breaches while in transit. This is especially important when exchanging sensitive data with third parties or via public networks.
  • Compliance with Regulations : Standardizing the information transfer enables organizations to adhere consistently to data protection laws and regulations. It is important to comply with these requirements in order to avoid legal consequences, and maintain trust with clients and business partners.
  • Security Incidents : Reduce Security Incidents Standardization encourages a systematic approach to security and minimizes the risk of incidents due to ad hoc or inconsistent practices in information transfer. This proactive approach helps prevent data breaches and possible reputational damage.
  • Facilitating Training: A standard information transfer policy creates a framework that is clear and structured for employee awareness and training programs. It helps employees to understand their roles in secure information transfers, leading them to adopt better security practices.

Training and Education on Information Transfer Procedures

Information Transfer Policy Overview. Introduce the Information Transfer Policy in the context of ISO 27001, and then explain its importance. Explain the importance of this policy in protecting sensitive data, and how committed your organization is to information security.

  • Data Classification and Sensitivity : Educate the participants on the importance of classification and levels of sensitivity. Explain that different types of information require varying degrees of protection when transferred.
  • Information Transfer Channels: Give an overview of the authorized communication channels for information transfer such as encrypted file sharing and secure messaging applications.
  • Encryption & Secure Communication: Stress the importance of encryption to ensure data confidentiality while in transit. Participants will be trained on the use of encryption tools and techniques to ensure secure communication.
  • Access Controls: Explain the mechanisms that restrict access to data during transfer. Included are authentication, authorization and role-based controls.


Organizations can improve security by tracking key performance indicators, conducting internal audits and analysing incidents related to data transfer and backup.Training and awareness programs for employees are crucial to ensuring all personnel understands their roles and responsibilities when it comes to information security. Feedback from all stakeholders (including employees, partners and customers) allows organizations to improve the policy.