Incident Log Template

by Rajeshwari Kumar


An Incident Log Template in IT Governance is a structured document designed to systematically capture and record details of security incidents, disruptions, or anomalies within an organization's information technology infrastructure. This template typically includes fields such as incident date and time, a brief description of the incident, affected systems or assets, the impact on operations, the response actions taken, and the individuals or teams responsible for managing the incident. The Incident Log serves as a crucial component of IT Governance by providing a centralized repository of information that aids in post-incident analysis, regulatory compliance, and continuous improvement of security measures. It facilitates the documentation of incidents in a standardized format, ensuring consistency and clarity in reporting, tracking, and resolving IT security issues.

Incident Log Template

Importance Of Incident Log Template

The Incident Log template is critical to IT Governance because it provides a comprehensive and organised record of security occurrences within an organization's IT infrastructure. It offers a structured framework for documenting key information such as the nature of the incident, affected systems, timings, and response activities done. This historical record not only helps to identify and resolve security breaches quickly, but it also acts as an invaluable resource for post-incident analysis. Organisations that carefully document events can uncover patterns, fundamental causes, and trends, allowing them to evaluate and improve their cybersecurity strategy. Furthermore, the Incident Log template aids in meeting regulatory compliance standards by providing auditors and stakeholders with transparent and thorough information on the organization's incident response activities.

Implementation of Incident Log Template

1. Assessment of Current Practices: Before deploying a new incident log template, it is critical to examine the organization's current incident management processes. This includes knowing how events are currently reported, tracked, and addressed, as well as finding any holes or inefficiencies in the system.

2. Identification of Requirements: Using the assessment, determine the precise criteria and objectives for the incident log template. This could entail gathering critical information about each event and improving communication and coordination among IT staff.

3. Design and Development: Create a structured incident log template that fits the specified standards. This template should have areas for documenting critical facts such as the date and time of the incident, a description of the problem, the affected systems or services, and the severity and impact of the event.

4. Customization: Create an incident log template that is tailored to the organization's specific needs and operations. This may entail customising the template's fields, workflows, and notifications to conform with existing IT governance frameworks, organisational structures, and reporting requirements.

5. Training and Onboarding: Train and guide IT professionals on how to use the new incident log form successfully. This involves informing them on the purpose and significance of event logging, showing them how to fill the log correctly, and explaining any associated processes or workflows.

Incident Log Template

Best Practices For Incident Log Template

  • Standardize Data Entry: To maintain consistency among incident reports, use a consistent data entry process.
  • Include Timestamps And Time Zones: Provide precise time stamps for event occurrence and resolution. 
  • Prioritize Key Information: To expedite the incident management process, prioritise essential aspects such as event description, impact assessment, response activities, and resolution status.
  • Establish Clear Incident Categories: Create distinct event categories to classify different types of situations. This classification enables a quick assessment of the incident's severity, as well as trend analysis and reporting.
  • Use Dropdowns and Validations: To reduce data entry errors, use dropdown menus and validation rules as needed. This ensures that the information entered is consistent with the current categories and format.


An Incident Log template is an important component of IT governance because it provides a structured and systematic approach to tracking and managing security incidents. Organisations can gain several benefits from developing with best practices in mind. Standardised data entry improves consistency, allowing for easier analysis and comparison of incidences throughout time. Clear event categories allow for rapid assessment, aiding immediate reaction efforts and long-term trend analysis.