GDPR Information Classification Policy Template

by avinash v


An Information Classification Policy outlines the standards and processes used to classify and protect data. It outlines the methods employed to identify, classify and store data, depending on its sensitivity, importance, and potential risks associated with it.

All organisations dealing with data must possess a sound Information Classification Policy that is enforced on all employees.

GDPR Information Classification Policy Template


This policy aims to define individual responsibilities for information asset safeguarding and provide a standard classification system that is followed by all staff and users, ensuring that information assets are protected and sensitive information assets are classified in accordance with Company .


This Procedure applies to all documents in the Information Security Management System (ISMS) and IT service management system that is created, distributed, and retained for information and action (ITSM).

Objectives of This Policy

  • To establish individual responsibility for the protection of company information assets.
  • To establish a rigorous and consistent classification system that ensures that information assets are properly protected in compliance with the requirements of company.
  • To reduce the risk of sensitive information assets being intercepted or exposed to the company, its users, and employees.
  • Ensure that information assets are adequately protected, including outsiders and rendered unreadable if they are lost, stolen, destroyed, or intercepted.

Categorization Types

Data is divided into four categories:

1. Public Data: All employees and other corporate people have free access to this data. There are no restrictions on its use, reuse, or distribution.

2. Internal Data: Data that is only accessible to internal corporate officials or authorized internal employees is referred to as "internal-only data." Other communications, business strategies, etc., may fall within this category.

3. Confidential Information: Access to personal information requires special approval and authorization.

4. Private Data: This information is solely owned by the company. Only departmental officials should have access to such information.

Factors For Data Classification Policy

  • Improve search engine efficiency.
  • Identify any sensitive files.
  • Evaluate the information for trends.
  • Ability To recognize redundant or state data.
  • Select the essential files.

How To Classify Data Effectively?

1. Identify the Current Setup: The best place to begin classifying data is by closely examining the placement of all current information and all applicable laws to your firm. Before typing any data, you must be aware of what it is.

2. Establishing a Categorization Policy: A solid policy is essentially the only way an organization can maintain compliance with data protection rules. Consequently, developing a procedure needs to be the top priority.

3. Prioritize and Arrange Data: You now possess a policy and an overview of your existing data, so it's time to classify and type it correctly. Then, choose the optimal tagging strategy depending on how sensitive and private your material is on how sensitive and personal your material is, choose the optimal tagging strategy.

Making A Successful Data Classification Policy

A data classification policy evaluates a document that evaluates the accuracy of each level of data categorization, a classification framework, and a list of responsibilities for identifying sensitive data.

A helpful classification rule:

Uses straightforward rules that remove ambiguity while remaining broadly applicable to various data types and scenarios.

  • It uses plain English, which is simple to read and write.
  • Aligns with the organization's operations.
  • There are just three or four levels of classification.
  • It has a contact person for clarification.
  • Develops a schedule for reviews.

Standard Techniques For Classifying The Data

Standard Techniques For Classifying The Data

1. Manual Intermissions: Someone enters category breaks by evaluating when things are most valuable and sound when they manually traverse the complete data set. For data sets, this is a sound system; however, it might need to be revised to work well for larger data sets.

2. Specific Periods: The number of characters to include in a packet is determined by defined intervals. For instance, information might be divided into smaller containers for every three units. For a model, data might be divided into smaller containers.

3. Equitable Gaps: A data set is divided into a predetermined number of groups using equal intervals, distributing the data among the groups equally distribute the data among the groups.

4. Quantiles: Setting several data values permitted for each class type is necessary when using quantiles.

5. Organic Breaks: A program pinpoints where substantial data changes have occurred.

6. Geometric Division: The exact number of units for geometric intervals a precise number of units is required for each category.

7. Intervals of Standard Deviation: The degree to which a data entry's characteristics deviate from the norm determines its standard deviation. A predetermined number of values indicates a pre-determined number of values that indicates the departure for each entry is characterized by a predetermined number of values.

8. Specific Ranges: Custom ranges are established and developed by users. They are always capable of being altered.

Advantages Of Data Classification

  • Data classification provides your company with the necessary access to its sensitive data so that you can assess the risk of an attack surface. Using this knowledge, you can build a data security policy that prioritizes protecting your sensitive and at-risk data first.
  • Gain control of your information. Far too frequently, businesses contain a type of data but have yet to learn what information they have, where it is stored, or how it is controlled. This will only lead to disaster. By regaining control over your data through data classification, your company will know absolutely where content it has and how to utilize it.
  • More effectively serve your data protection compliance standards: Your business may implement more robust online privacy policies that guarantee you satisfy legal and statutory requirements when you can classify information based on the data privacy obligations it must comply with. Data classification also keeps a thorough record of how information was utilized, keeps a detailed form of how information was used, and demonstrates how information was used in establishing to authorities that content is being properly regulated and documented.


In conclusion, each organization's information security strategy must include an information classification policy. Sensitive data is protected and the danger of data breaches is reduced, and employees and stakeholders are encouraged to manage their information responsibly.